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TrackSchoolBus Implementation Plan

Onboarding the TrackSchoolBus tracking system is made easy and simple by a clear-cut ‘Implementation Plan’ regardless of your fleet size.

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  • Hassle-free
    Data Transfer
  • Simple
    Installation Process
  • Highly
    Safe & Secure
  • Easy
    to operate
  • Simple
    Learning Curve

Setting up would be the most difficult part of a school bus tracking system. Almost always, there is a lot of data involved. This data needs to be handled in a simple and clear manner without any errors.

There are two types of approaches

  • Manual
    Implementation
  • Automated
    Implementation

Manual Implementation Approaches

The Hands-on approach
Manual data entry

The good old method of typing in the data manually would be the most familiar but tedious of data adding methods. The supporting staff will have to enter all the necessary data such as details of school, student, vehicle, driver, student’s bus stop, route, trip etc. by typing manually.

If you have a simple fleet with just a handful of students and school buses, then this method is enough. But if you have more than a few school buses, this data entry method can be difficult and time consuming for you.

Real-time Manual Approach
Live trip route creation method

An approach which is similar to Auto data collection, but here, instead of the system collecting data, supporting staff physically goes on to trips and collects data.

How it works

In this approach, supporting staff will take real trips to add and assign students to their corresponding bus stops. They monitor system to generate the route, trips and student bus stops etc accordingly from the data provided by the supporting team.

Automated Implementation Approaches

Old Data, New Software approach
Integration with Customer’s existing software

Old Data, New Software approach can be best implemented if you have an existing data which is accurate and error-free, this would be very helpful. It can ease the transition from old software to the new one. Without any trouble data can be easily integrated to new software. Only caveat is that if the data is not really accurate, it can be messy.

  • How it works

  • Order Hardware

    (Tracker & RFID readers & cards)

  • Our technical team discusses with your existing staff
    Proceed with integration
  • Your staff gets trained to configure & install devices to vehicles
    Our tracking system will fetch routing data from your existing solution
  • Your staff would be trained to use the system
    Tag Vendors fetch student data from system for RFID card printing & distribution(‘Tag Vendor Module’)
  • System will be ready to go live.
    Trial Run

Advanced and Hassle-Free
Auto data collection method

This is the most advanced method of collecting data. Ideal choice if there is no existing data. It is a simple process where the system collects student data on the run. It will require a week’s time to get going 100%, but is a hassle-free approach especially if you have a large fleet.

In this approach, drivers take school bus rides as usual and students tap their RFID cards on readers during entry and exit. Details such as student profile data, punch in/out time and stop are all collected on the trip by the system.

Once all relevant data is acquired and refined over a minimum period of 1 week, the system would be all good to go after approval from Transport Manager.

Drivers can access the approved trips data through “Driver’s App”. This approach can be very useful if no previous data exist and you have a large fleet to manage. It helps to implement the tracking system very quickly in a large fleet of school buses with minimal error.

  • How it works

  • Order Hardware

    (Tracker & RFID cards)

  • Your staff would be trained to import master data.
    Mechanics would be trained to configure & install devices to vehicles.
  • Drivers run the bus as per usual trip
    Tag Vendors fetch student data from system for RFID card printing & distribution(‘Tag Vendor Module’)
  • Students tap cards to RFID reader while entering/exiting the school bus
    System collects data & schedules trip
  • Approved trip manifest is available for drivers through Driver’s App
    Transport Manager needs to approve system generated schedules

Artificial Intelligence Smartness!
Route Planner Method

This is a fairly simple method, where the data is available in a commonly used format (excel, csv). The available data needs to be uploaded. Our smart A.I then kicks in and analyzes the data, to create the best optimized routes possible.

Transport Manager can then look at the route, make changes if necessary and approve. This can help find the best routes from an ROI perspective as well.

In this module, supporting staff will import data to “Route Planner”module, including seat capacity. Route planner analyzes data and creates best optimized routes.

Transport manager can review and edit trips accordingly and will approve the finalized trip. “Tag vendor module” will print cards. After trials, system will go live. Integration with AI will make the approach quite an easy one!

  • How it works

  • Order Hardware

    (Tracker & RFID cards)

  • Customer’s existing staff would import data along with seat capacity to “Route Planner Module”
    Imported data is analyzed
  • Transport Manager receives suggested trips and will change if any optimizations are needed.
    AI algorithms create best optimized routes
  • Transport Manager approves finalized trip & routes.
    ‘Tag Vendor Module’ access system to fetch student data for RFID card printing & distribution.
  • System will be ready to go live.
    Trial Run

Why accurate data transfer matters?

TrackSchoolBus places lot of importance to accurate, relevant and error-free data transfer while on-boarding due to simple reasons.

  • Accurate data transfer results in smooth fleet operation
  • Data accuracy augurs well for student safety
  • Accurate data results in optimal operating costs
  • Manual intervention can be kept to a minimum

Importance of School Bus Tracking System Implementation Plans

The key challenge for adapting to a new school bus tracking system is usually data transfer. TrackSchoolBus tackles this with two types of approaches –manual, which is ideal for smaller sized fleets and automated, the better choice for larger fleets.

The TrackSchoolBus implementation processes are carefully crafted and continuously improvised using our learning from previous on-field experiences. It helps to set a hassle free, safe and efficient bus transport system.