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6 Years Of School Bus Routing Software

School bus routing is an uphill task for all schools. Scheduling and planning of bus routes is the most important factor in increasing the efficiency of the school transportation system.

Proper routing of buses reduces operational costs of the bus fleet, fuel costs, driver expenses. Over and above it makes the job of the school administrator easier.

During the past years, bus routes have been decided and charted out manually by the school transport officers. With the increase of students and the corresponding increase of buses and the numerous pick-up locations, this task had become cumbersome.

Read Also: How TrackSchoolBus System Keeps Your Bus Fleet Running Smoothly

Technological innovations and inventions have made the process of bus routing simpler for everyone concerned.

School Bus Routing Software

EdsysPvt Ltd, an education software developer, launched software solutions for schools, transport providers and school districts. These software solutions have been developed for different applications with characteristics unique to each.


The TrackSchoolBus software was basically developed as a bus routing application. With developments in technology, this software was upgraded to include features to increase the efficiency of the school transport system. This is a look into the 5-year progress of the software.


TrackSchoolBus software was launched by EdysPvt Ltd. in 2014 as an application for tracking school buses. Version 1 was an independent app and was one of a kind for schools during its introduction. The software was widely accepted in the Middle East and South East Asia.

The software was designed to track buses and students in real-time. This proved to be of great help to transport managers and school personnel.

Data was collected automatically and routes were created by the software system.They could view the progress of the buses along the routes, real-time location of students and buses on a computer screen.


An upgraded version of the application was introduced as Version 2.0 in 2015. This application was developed with additional features benefitting parents and schools.

 The new system with an RFID card reader was integrated with the GPS tracker. The RFID card reader was a boon to the school bus drivers, parents and school authorities.

 The student attendance can be recorded automatically by the RFID card reader as each child boarded the bus.

The school administration was benefitted as they could get the details of the students travelling on each route on a daily basis without the tiresome procedure of manual counting.

Parents were benefitted the most as they could get instant alerts on their mobile phones when their child gets on and off the bus.This app helped reduce the anxiety of the parents as they were able to track the whereabouts of their child in real-time.

The application gained wider acceptance in the Middle East and South East Asia.


In 2016, TrackSchoolBus Version 3.0 was released with a multitude of additional features. The major feature was the availability of data for the different users on the web and all mobile phone apps. The customer base expanded to other countries across the globe including South Africa.

Version 3.0 was developed as a comprehensive solution to the various problems encountered in the school transportation systems. It was designed based on knowledge gained from actual experiences of users.

The software supports multiple user profiles such as parents, school authorities, teachers and transport managers. Additional features were added to the parent and school apps. The access to details by teachers and bus attendants was newly introduced.

The parent app allowed parents to apply for leave without actually contacting the school. A message sent on the app is communicated to all departments concerned – drivers and attendants, teachers, school administration. This app allows them to communicate with the school management and drivers whenever necessary.

Read Also: TrackSchoolBus Smart Bands Ensure Your Kid’s Safety

The most helpful aspect of the teacher app is the daily attendance marking. Teachers can track the students who travel by each bus. They receive notifications when the student arrives in school. Teachers can mark attendance for each period. The attendance history for a day or a period can be retrieved with ease.

Drivers can view the assigned routes, the number of trips in a day/shift, pick up and drop off points, time schedules. They do not have to remember the details. A trip is marked completed only when all students have alighted from the bus. Quick changing of routes and pick-up points is possible with the driver console app.

It also enables the bus nannies/attendants to access student attendance through a separate app. The manifest feature provides them with daily routes and student details. This app helps to locate the pick- up or drop off point.

The contact detail of the student along with the image of the student appears on the app. They receive alerts when the child gets on and off the bus. They are notified when students are absent so that the route can be revised. Pick up points can also be updated on any change required.


The TrackSchoolBus version 3.5 was released in 2017. This version saw added features which aided School transport providers. Command-centre was introduced as an add-on.

Artificial intelligence was incorporated into the system. Changing route with a simple swipe was included as a feature in route optimization.Alerts can be set up for different aspects of student safety.

The software found new markets in Africa, Australia, South East Asia and the Middle East. Franchisees were appointed in many places like Dubai and Netherlands.

This upgraded version was designed with school transport providers in mind. It collects data of students and pick up points automatically and sets routes.

The software can be used to deploy drivers and attendants on specific routes. The unique feature of nanny management enables in assigning trips, recording attendance etc.  Duty roster feature helps in dividing tasks among the fleet members.

The trip management feature enables transport providers to assign vehicles to trip routes, monitor vehicles in real-time. Auto-routing and auto-optimization features help in saving fuel and reduce vehicle expenses.

The feature of parking management allows the tracking of a vehicle when it is parked. Parking slots can be assigned automatically.

This software provides free Wi-Fi to students on board the buses and unique cards for students, drivers, attendants and vehicles.

The application can be used by accounts departments for direct bus fare collection.   The software can create an invoice and payment can be made from anywhere at all times. Payments will be secure and the process saves time.

The unique command-centre feature gives a comprehensive view of all planning and operational data. A centralized system gathers information, processes and analyses each function.

 Details of vehicle maintenance requirements, expenses and inspection dates can be obtained. This saves time for school transport provider and allows him to concentrate on other areas of importance.


Version 4.0 of the TrackSchoolBus was launched in 2018. Integrating Artificial Intelligence into the application it featured as the best school bus routing software. The additional features in this app catered to School Districts and School Transport Providers.

This App was designed forSchool Transport Managers to manage the fleet with ease and efficiency. Vehicle safety and maintenance alerts, push notifications in cases of emergencies, planning of transportation budget are features incorporated in addition to bus tracking and trip scheduling.

The transport department is alerted when any vehicle cannot be tracked. This helps in immediate identification of the reason-mechanical failure, accidents, traffic blocks- and deployment of another bus to take over the route so that least inconvenience is caused.

The fleet management app helps to keep track of the drivers,bus attendants, routes, trips, time schedules. It takes care of the fleet maintenance – recording fuel consumption, programming vehicle maintenance schedules etc. The optimization of routes brings about a reduction in maintenance costs, thus increasing productivity and efficiency.

The school district transport software simplifies the management of a large number of buses from different transport providers. This app is compatible with all types of vehicles- school van, mini-bus or a full-size bus.

This software analyses the performance of drivers which helps in rating and motivating them to enhance their performance.

Parent concerns, bus breakdowns, student missing etc. are notified to the concerned users enabling action to be taken immediately. Accountability for each user is well-defined.

Read Also: How TrackSchoolBus App Improves Bus Attendant’s Efficiency

Safe and secure bus fare collection is simplified by integrating with online payment.

This app ensures higher efficiency attained through optimized operations. The reduction in manual resources increases the return on investment.


In 2019, TrackSchoolBus’s enhanced version 5.0 was introduced for better efficiency and productivity.

Devices like CalAmp and Streamax, Dahua was integrated into this updated system.

 In new version, we have different dashboards for students, trips, vehicles, alerts and All-in-One Dashboard for the transport manager. 

Users can search and view the status of the vehicle in the map, can view the live status of Shuttle Trips which includes trip progress, seat availability and currently seating student count along with attendance details.  

We have categorized the general setting menu for the convenient use and added a few more setting options for the user in the new version.

Users can create new user roles based on requirements and control access for the user profiles. 

Schools can mark the school premises using school geo-fence. 

Additional features in setting like integrating settings were added, so the school authorities can integrate SMS gateway, Payment Gateway, Cashless system, etc by themselves.

The school can create five types of trips as scheduled, instant, shuttle, excursion, stay back trips. In the earlier version, these are managed separately, now all can manage in a single point

Auto data collection method was enhanced.

Access Rights Management was introduced in which the school can create user roles like receptionist or any other supporting staff to control system access.

 The system can automatically calculate the bus fare based on the geo-fence and payment period.  The school can also have the provision to enter the bus fare charges per single trip as well. 

The new version also allows the school authorities to set the “Night Parking Time” where the system will check the current location of all the vehicles at that time and report to the transport manager.   

The new version allows the schools to purchase features and enable as per their requirement. Since all the schools doesn’t want to use all the features, the schools have the freedom to select the features and add-ons as per their need.     

The parents can decide what notifications need to be received in a push notification, email, SMS(if the school enables SMS option). 

The main advantage of the updated version is that it focused on self-learning thus reducing dependency on us.

We provide a download section for all supporting documents like User guides for each module (including School, transport, manager, parents, driver, etc) and hardware documents, configuration tools, etc.

Each module with supporting documents is readily available in the system to be downloaded. 

The TrackSchoolBus is an outstanding school bus routing software. The features of auto-route optimization and auto-allocation make it the best school bus route planner. The added features of fee collection, fleet management, and multi-user access make it the most widely used bus routing software world-wide.

​School Bus Software: Buyer’s Guide

Tight schedules and busy work hours force most parents to depend on school buses for the transportation of their kids to and from schools. Unfortunately, safety concerns arise due to various reasons, including difficulties involved in managing a large fleet of school buses.

Schools that make use of well-designed school bus management software, integrating technologies such as RFID and GPS, can provide a great deal of relief to parents. The aim of this post is to develop a buyer's guide so that it becomes easy for school authorities to choose the right school bus software.

The school bus software helps school authorities to monitor as well as manage students, vehicles, and drivers to ensure on-time arrivals by travelling through the most efficient and safest routes to the school.

The software suite will also provide the school with all the tools required to manage the operation of the school bus fleet in the best possible manner. The software helps to:

  • Minimize/Eliminate Route Hazards
  • Guarantee On-time Student Arrivals
  • Simplify Scheduling of Drivers
  • Provide Information about School Buses in Real-time
  • Ensure On-time Fleet Maintenance

Components of School Bus Software

The school bus software programme that you are planning to buy must have at least the following key modules:

1. Field Trip Planner

This module should be an end-to-end system for managing field trips. It should be capable of handling all aspects right from approvals to raising bills and invoices.

The right software would reduce the amount of paperwork required for conducting field trips, speed up the field trip approval and payment processes, and eliminate booking conflicts.

Key features to look for include the following:

Automation of Field Trip Approval – This involves automation of both field trip requests and approvals through email alerts.

Centralized Control of Field Trip Data – The software should be capable of estimating trip costs, verifying the availability of vehicle and driver, allocating buses, and recording trip mileage and driver hours from a central location.

Generation of Invoices and Payroll – It enables you to quickly and easily generate school invoices and payroll statements of drivers.

Tracking and Reporting Trip Details – The software should have the ability to keep track of hours logged by drivers, driver schedules, trip mileage, and expenses.

2: Driver Deployment

The aim of this module is to manage driver deployment by effectively communicating with driver regarding their assignments and schedules.

The staff in charge of transportation management should be able to enter the time off periods for drivers, track absenteeism due to sickness, and view work assignments online from anywhere. In addition, this software module should enable a calendar-based view with respect to driver availability.

This module must have these features:

Web-based Management of Deployment – Web-based monitoring and scheduling systems help you to manage driver deployment with ease anytime and anywhere.

Efficient and Effective Driver Scheduling – Driver deployment becomes more effective and efficient as you will be able to view the routes, driver status, field trips, and availability of buses on a daily basis so that it becomes easy to do driver scheduling and communicate to the entire team about the changes made in real-time.

Calendar-based View – The school bus software that you are planning to buy must offer a calendar-based view to provide you with the complete picture of the scheduled activities. It is better if it also offers filtration of data on driver, activity, and day, individually and in any combination.

3. Routing and Scheduling

The routing and scheduling module of the school bus software makes fleet management easy and less time-consuming.

It also serves to optimize routes and track students and buses. If it is a web-based solution, it enables a real-time map view without the need to install any software on the computer.

When dealing with many vendors, integration can be challenging. However, the best software will ensure student safety as it integrates routing, vehicle and student tracking, and video surveillance on one system. In addition, it should carry out route comparison to identify the best and safe route.

4. Fleet Maintenance

The school bus fleet maintenance module has a key role to play in terms of ensuring serviceability of the vehicles and cost reduction. Its inventory management system should be capable of helping you in identifying opportunities for parts and labour savings and improving the efficiency of operation and vehicle maintenance.

The benefits offered by the fleet maintenance module include a reduction in vehicle downtime, simplifying job assignments, and lowering fleet maintenance costs.

This module must include the following features:

  • Automation of vehicle maintenance scheduling including the creation of work orders, scheduling technician’s time, generation of preventative maintenance schedules, and receiving automated notifications on completion of work.
  • Must enable you to view maintenance history of each vehicle so that you can track increases in expenses due to negligence and analyse labour cost, and plan parts purchases and future maintenance schedules.
  • Whether it reflects parts inventory accurately so that maintenance cost can be worked out correctly and stocks replenished on time.
  • Whether it contributes to improving the maintenance efficiency by generating reports on work orders, technician’s time, usage of parts, and provide invoice summary to identify labour savings.

5. School Bus Portal

It is a good idea if a School Bus Portal is included as part of the software so that parents can sign up and get bus arrival notifications in real time.

The application must be fully integrated with the routing module to deliver information about the arrival of the school bus to parents via push SMS or notification. The portal provides plenty of benefits to both school administrators and parents.

Seven Factors to Be Considered While Planning to Buy School Bus Software

Selecting school bus software is a challenging task especially because many options are available in the market. It is, therefore, important to develop a comprehensive strategy for selecting the right software and provider. School administrators can consider the following factors when assessing various software and providers:

Why software is needed

The school bus software helps to overcome what is lacking in the current system in terms of efficiency and operational convenience. It improves communication, response time, and route scheduling efficiency.

Trustworthiness of the vendor

It is important to ensure that the vendor you want to work with is reliable, credible, and respected for their integrity. It is not worth getting stuck with a vendor that doesn’t serve your best interest.

You must do some background checks to have a clear understanding as to how long the vendor has been in business and how many customers does the vendor have.


Apart from trustworthiness, the reliability of the vendor’s product should also be ascertained. Reading through testimonials and reviews will be helpful in this regard.


The key aspect to be considered in this respect is whether the vendor offers a comprehensive implementation process that eliminates unnecessary points. Typically, the implementation process is offered for an additional payment. However, it might be worth  to ensure a smooth transition to the new software.


Make sure that the vendor provides support and service after sale if required, even if an additional payment is required for the purpose.


It is important to consider the pricing, but the price is not everything. You should look at the value addition it can provide.

Return on investment

Once the offerings of each vendor and price are clearly worked out, the next step is to determine as to which vendor will be able to provide the most cost-effective solution that will effectively improve the school bus fleet operational efficiency the most. Prior to making the final decision, it is important to consider the return on investment.

School bus software is designed in such a way that it helps to ensure the safety of the children and can also helpful in providing cost benefits in the long run.


9 Must-have School Bus Routing and Scheduling Software Features

Routing is a concern for the school bus transportation. And at times, student safety is also dependent on the school bus routing and scheduling. Nevertheless, several reputed schools have implemented the school bus routing and scheduling software for managing their school bus fleets efficiently.

Modern routing software is customizable in nature. And hence, schools are able to customize the software based on their requirements and provide enhanced service to parents and students. Moreover, it assists you to reduce unnecessary school transportation expenses. Check on the essential features of routing and scheduling software:

  • User-friendly interface

A school bus routing software is designed in a manner that is easy-to-access and it will be having a navigation-friendly GUI (Graphic User Interface). In addition to this, the software can be installed and updated comfortably. Apart from that, it is automatic, can be conveniently troubleshot, and do not require a third party software.

  • Effortless Registration

Users can swiftly generate their account by entering the essential details such as first name, last name, student's ID, class, parent's name, contact details, and username.

  • Implementation of GPS technology

With the GPS technology, you will be able to enhance student safety and operational efficiency. The customized software enables you to simplify and optimize route management task, curtail vehicle maintenance expenses, and manage student pick up and drop details.

  • Mapping options

Integration of the routing software with the Geo location and mapping feature improve the efficiency of school bus transportation. By utilizing the mapping feature, you will be able to view the current routes, determine the optimized route for the school trip, and receive guidance via the software. You should constantly update the software for augmenting the efficiency of maps, since the roads change rapidly.

  • Advanced user settings

With the advanced user settings, the user will be able to create, monitor, and confirm the school bus routing. Furthermore, each user has a specific role and priority. Based on their role and priority, the user settings will vary accordingly.

  • Route optimization

The routing software assists you to optimize school bus routes and avoid the time wasted for routing. With the software, you will be able to avoid the routes with heavy traffic, road construction, etc. and lead them to the alternative routes. Thus, the routes chosen by the system will be efficient and optimum one, which saves the valuable time of transport managers. 

  • Playback system for completed trips

With this feature, you will be able to track the historical movement of the vehicle. And, you can view the routes,  school buses that follow the scheduled route, the period at which the school bus exceed the speed limit. Also, the system enables you to control the speed of the movement and can be moved forwards or backwards.

  • Unplanned Trip Auto Routing

This feature permits the customer to run the vehicle first and the system will gather details regarding the trip, route, etc. The school authority will then create pickup points and assign the students. However, it is an apt method for schools, especially for the scheduling purpose.

  • Reports

The system assists you to create reports utilizing the data from the software. For instance, these reports can be further analyzed for measuring the progress of the business. And, the modern routing software enables you to download reports in various formats based on your needs.

As a matter of fact, the advent of school bus routing software lowered the complication in routing and scheduling the school bus. And, you are able to maintain a precise report on the school bus transportation and its safety.

GPS School Bus Tracking System – How Effective It Can Be?

Are you imagining dangerous scenarios once your child's school bus is a little late? It is quite natural. But it would be easier if there was a work around. It is said that there is a solution for all the issues in the world. This issue is solvable too.

Implementing a GPS based tracking system to track school buses is an effective solution to your concern regarding your child's safety. school Bus Tracking is effective because it:

Addresses Safety Concerns

With school bus tracking in place, it is time for the parents to quit worrying whether their child has reached school safely. School Bus Tracking provides real-time updates to parents and school authorities about the student's location using RFID tags and GPS.

Considering its simplicity and utility, this vehicle tracking system is a boon for school authorities as well as parents. Notifications are sent for unscheduled stops, and the real time location can be checked from the system's mobile application; thus quickly finding solutions during emergency situations.

Makes Managing

The RFID school management system would be of great use to school authorities. The software does the routing and scheduling automatically, thus conserving time and energy needed for re-routing and re-scheduling in case of any issues.

Improves Efficiency & Savings

Routing and planning manually can sometimes lead to errors, thereby causing waste of energy, time and money. Having an RFID vehicle management system in place can help in tackling such errors.

By having the RFID vehicle management system, it is possible to calculate the distance covered by the school bus, the fuel consumption etc. Also, you'll be able to analyse the school bus drivers' performance.

Acts as a Solid Record

It is possible for the school authorities to create a record of the activities of each bus of a school by using a GPS vehicle tracking system. Also, if the bus takes a wrong route or if the student has boarded the wrong bus or if he/she goes missing, the parents and school authorities will be notified in a short period of time, helping them to track the student immediately.

The RFID school management system is surely a way to ease the tensions of the parents and the school authorities regarding the whereabouts of students.

Due to the effectiveness and the benefits, the Vehicle Tracking System is on the rise in Dubai these days. To lessen the worries regarding students' safety concerns, it's time for your schools, as well, to start implementing the system.