Tag Archives: Rfid School Bus Tracking System

What Are The Advantages Of A School Bus Tracking Software?

School bus transportation has seen tremendous technological advancement over the last few years. Today, software is available for the school bus fleet management, including scheduling, and also geographic information system to improve efficiency and tracking.

The main purpose of employing technology in school bus fleet management is to ensure student safety. This is because these systems enable route planning to improve efficiency and provide information in real-time on location and security threats.


Here are some of the key benefits that schools can enjoy using school bus scheduling software:

Improve Fleet Optimization

Manual scheduling of routes and times is a static procedure and it is one-dimensional in nature. Inconsistent school bus schedules tend to impact morning routines and results in frustrated parents calling the school for an update on arrival at the waiting point.

Inconsistency in tracking also leads to increased expenses. On the other hand, the use of right software helps schools easily overcome all these challenges.

Tracking software helps to analyze the bell times for students in different grades and tier the bus routes accordingly so that the late arrival of buses, calls from parents, and unnecessary spending can be avoided.

Tiering enables schools to use the same drivers and buses and this effectively reduces the requirement of buses and drivers by 50%. This, in turn, results in a reduction in overall transportation costs as well.

It is not easy to create effective tiered routes for school buses. Many scenarios have to be taken into consideration. However, the scheduling software allows for the creation of unlimited scenarios and study or review a number of hypothetical tiering schedules to ensure the optimal use of the school’s fleet of buses.

Makes Routing Easy

If the conditions remain ideal, schools can set the routes and use them every year. However, the reality is that the student population keeps expanding and costs continue to rise.

This means that school administrators must keep track of the routes and change them as required. Optimization of bus routes is the best way to reduce costs, minimize ride times, and ensure student safety.

This is best achieved by implementing the bus scheduling software. It may sound intimidating initially, but technological advances enable scheduling of school bus routes easy.

The software helps the school administration department to quickly analyze traffic pattern, route times, and student populations to ensure student safety.

The software also incorporates other functionalities. They make it possible for administrators to communicate with drivers and monitor the movement of school vehicles in real time.

When schedules need to be changed, school administrators will have to often put away other jobs and focus only on readjusting schedules.

The use of the bus scheduling software totally eliminates this problem. This is because the suitability of various alternative routes can be checked almost instantaneously, resulting in saving time and cost.

Update Drivers Quickly

Students move to new homes, and therefore, their pick up points change. The parents of a child may have split custody. The child may come to school by one bus but go back home on a different bus.

This child may also use different buses. In such cases, school bus drivers of respective routes should be informed of the same at the very next moment.

When the pickup point of a student changes, web access portals come to the aid of school bus drivers. The scheduling software provides drivers with daily updates before they start their work in the morning.

Reduce Costs

All schools experience problems with respect to balancing their budgets. When they face financial challenges, the first department to get the cut is the transportation department.

Parents become concerned when routes are changed and bus stops are eliminated. Fortunately, the scheduling software helps to optimize routes without compromising the safety of students.

The software helps to save money in the following ways:

Route Planning

School bus tracking software does away with the need to organize lengthy planning sessions. The routing job used to be completed only over a few days.

With this  software, the job can now be completed in a matter of minutes. It also has special features  which help to set parameters and designate zones when creating routes that are safe and efficient.

Maximizing Efficiency

Efficient routes reduce the fuel requirement and driver downtime. School bus scheduling and tracking software helps to identify the routes that rationalize the stops.

It also enhances student safety as it identifies routes that avoid areas with a high level of traffic. Rationalization of the routes also helps to minimize driver and bus requirement.


Advanced school bus scheduling software is available now and can be integrated with many other tools such as GPS systems.

These integrations, in turn, enhance the capability of the school bus scheduling software and help develop more efficient routes, identify inconsistencies, and track ridership. Elimination of inconsistencies further leads to a reduction in wasteful expenditure.


Investing in school bus tracking software often tends to save money in many indirect ways as well. For instance, the use of safer and more efficient routes helps schools to cut down insurance costs. When the software is integrated with tracking programs, reporting becomes much easier and this adds to the cost benefits.

Scope of RFID School Bus Tracking Systems in Security Measures at Schools

Nancy was a smart girl. She belonged to an upper middle-class family. Every day, without fail, her mother collected Nancy after her school bus drops her at the bus stop. One day, it so happened that Nancy’s grandmother fell ill and in the ensuing hassle, her mother forgot to pick her up from the bus stop. By the time her mother realized this and reached the bus stop, Nancy went missing.

It was a depressing situation for the whole family. Luckily her id card was embedded with an RFID tag. Combined with school bus tracking system, the tag helped the police officials to trace her whereabouts.

She was being carried to a far off place by a stranger. Nancy was rescued by the police officials and was handed over to her mother safely. The stranger who abducted Nancy later confessed that, he did that for ransom.

Around the globe, children are subjected to lots of such atrocities. Parents around the world are always concerned about such  dangers. The only way to escape danger is to prevent them. Technology has brought with it a lot of possibilities to do that.

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RFID school bus tracking system is a smart technological invention that has gifted parents with added confidence. With RFID, ensuring the safety of your loved ones has become easier.

Know about Automatic Identification

Automatic Identification, known as auto-ID for short, is a term given to the technology that is used to help machines in order to identify people or object.

Automatic data capture is often coupled with auto identification. It is an all-rounder that identifies items, gains information about them and transfers the collected data into computer without the involvement of the employees.

The system is mainly used in order to collect error-free data.  The system increases efficiency and makes staff members available for other functions resulting in more productivity.

Bar codes, smart cards, voice recognition, some biometric technologies, optical character recognition, and radio frequency identification (RFID) are the technologies that fall under the shade of auto-ID umbrella.

What is RFID?

Radio frequency identification or RFID for short is the broad term given to the technology that uses radio waves to automatically identify people or objects.

What is RFID

Identification can be made by a number of methods, but the normal method is to store a serial number that identifies a person or object on a microchip that is attached to an antenna (the chip and the antenna together are called an RFID transponder or an RFID tag).

The chip transmits the identification information to a reader. The antenna enables the chip to transmit the information. The radio waves reflected back from the RFID tag is converted into digital information that can then be passed on to computers for utilizing it efficiently.

Scope of RFID in schools

The worse nightmare a parent can have is losing their child. However, a little care can make a lot of difference. RFID tags are already attached to a lot of products we buy.

Using it with the id card of your child can fetch a lot of benefits. RFID can be equipped for the simple reason that it lets the parents have peace of mind.

• Automatically checking the attendance details of children

Checking the attendance details of children manually requires a lot of time and energy.

With RFID school bus tracking system, the details are automatically entered. The accurate attendance details can thus be obtained.

• Parents or guardians get notified about children’s activities/whereabouts automatically and on time 

The activities of the children are notified to the parents without fail. Performance tracking is possible that can result in the over-all development of the child. RFID tag helps in removing uncertainty.

• Can be used in library and canteen

The tag can be used for making things like borrowing books from library simple, orderly and clear. Through the tag, details of the book can be stored in the system, making the job of librarian much easier.

Using the tag in canteen eliminates the need of carrying money and thus, lets the parents have peace of mind.

• The system monitors when and where each student gets on or off a school bus

The accurate location of children can be monitored by parents using RFID school bus tracking systems. This provides great relief to parents.

Tracking the physical location of children creates an extraordinarily detailed portrait of a child’s school day.

The over-all activity of the child can be monitored through the system anytime, anywhere, by the parents.

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Reasons to Rely on Better Security

It is found that a child is abducted or goes missing every 40 seconds, i.e.

  • Hourly 90
  • Daily 2160
  • Weekly 15120
  • Monthly 64800
  • Yearly 786240

Out of the children kidnapped in United States

  • 40% are killed
  • 4% are never found
  • 75% of the parents fear that their children might get kidnapped
  • 33% parents experience the fear of losing their child more than any other fear
  • 69,000 of the 800,000 children reported as missing are abducted annually, 12,000 of these abductions were committed by the non-family perpetrators and 37% by total strangers for the victim
  • In 82% of the cases, the culprit is a family member
  • Most of the abductions happen within a quarter mile of the victim’s home

Random Facts about Abduction

1.  Girls make up ¾th of the victims of non-family abductions
2.  More than 1 of every 5 children reported as abducted are found dead
3.  Out of the dead children found after abduction, 74% were dead within 3 hours of the abduction
4.  Most of the victims are grabbed on the street by the kidnapper or lured to their vehicle

In today’s hectic life, parents are unable to monitor their child’s movements. The RFID system can be of great help them in such situations.

With this technology, student tracking is possible and thus helps to enhance their safety. Also, by using RFID technology, you will be able to generate accurate attendance reports.

In these ways, the application of RFID improves the overall efficiency of schools.

Safety Threats at School Bus Stops and How to Deal With Them


There are a lot of things that can be done to ensure school bus safety. A School Bus Monitoring System or an RFID School Bus Tracking System can be used to track the school bus location and students.

But, people do not think much about the safety concerns at school bus stops. Also, the above mentioned technology cannot help to deal with them. It is up to the parents and school authorities to understand and overcome these safety threats.

Some of them include:

Location of the school bus stop

The location of the school bus stop is the primary concern while considering student safety. Sometimes, they may be in locations infamous for offences like sexual abuse, kidnap etc.

What can be done?

While planning school bus routes, schools authorities can check the location for any anomalies before finalizing it for the school bus stop. Even parents can report to the school authorities if they have any knowledge about the same. This can help in ensuring the safety of students.

Crossing lanes to reach the bus stop

Sometimes, students have to cross roads to reach the bus stop. Usually, when the school bus arrives, roads tend to be busy. Therefore, it becomes risky for the students to cross. It is the same scenario when students alight in the evening.

What can be done?

School authorities can train the school bus drivers to check the roads and signal the students to cross. In case it doesn’t work, parents and school authorities can ask the students to be a little early to their bus stops. This can prevent them from rushing when the school bus arrives. Also, ask them to look both ways before crossing the road to reach the bus stop.

Speeding vehicles at the bus stops

It’s a familiar scene where a vehicle almost flies past a school bus at the bus stop, risking the lives of students. Most accidents in school bus stops happen due to this. Though rules and regulations exist to control such situations, people rarely comply with them.

What can be done?

Ask the students to stay a few meters away from the bus until it comes to a complete stop in the morning or until it departs from the bus stop in the evening. Also, ask them not to go to the right side of the bus while it is stopped at the bus stop. School authorities must train the school bus drivers to check for the same. This can help in avoiding unwanted accidents.

Kids getting underneath the school bus

Some students have the habit of creeping under the bus without the knowledge of the school bus drivers. They fail to realize how this act of theirs can cost their lives. Unfortunately, many students have already lost their lives in such accidents.

What can be done?

Parents must make their children aware of how such unsafe practices can prove to be fatal. Also, the school authorities can train the school bus driver to get down and ensure that there is no student under the bus. If any adult is present at the bus stop, the school bus driver can ask them to ensure that there is no one underneath the vehicle.

Usage of technology cannot really eliminate the threats at school bus stops. Parents and school authorities must work together for that. Parents must talk to their kids about the measures that can be taken at the bus stop. Also, school authorities must train the drivers to take necessary steps to make sure that the students remain safe at bus stops.

Bus Route Optimization Tips for School Bus Safety and Economy


As a school authority, it is your responsibility to find an alternative to every aspect of education that is cost-effective but does not lack in performance. The same applies to school buses. Optimizing school bus routes is a way by which you can save money and ensure school bus safety.

Here are some tips you can follow to achieve it:

Keep accurate student information

It is important to maintain up-to-date information about students traveling in a particular bus route. This can help in taking quick decisions.

Details like general information, safety information, emergency contacts and special requirements must be stored in one location. It becomes easy to access at times of emergency.

Store driver information centrally

Use School Bus Tracking Software to keep track of the school bus drivers’ performance. You can get information like document scheduling info, attendance, recertification testing and traffic violations using the software. This information comes in handy at times of driver license renewal, payroll calculation etc.

Maintain a fleet record

Keep a fleet record with information such as fleet type, capacity, special equipment and inspection date stored in it. This can help you in maintaining the vehicles on time and saving unwanted repair costs.  Also, understanding the capability of the school bus fleet helps you in effective school bus route optimization.

Encourage groupings of bus stop

The school bus has to stop every two minutes to let students get in. This is the case of most school buses around the world. However, the practice leads to increased fuel consumption, which is a loss for the school.

Instead, you can plan school bus stops to where about 5 to 6 students belonging to the same area can walk to board the bus. This reduces the number of bus stops and helps in saving fuel costs.

Update school bus routes

Bus route optimization is all about following cost-effective options while ensuring school bus safety.  Try bus route variations without affecting the current bus routes to maintain balance and efficiency. Also, this helps you to identify the most effective bus route.

Define school specific rider zones 

When you define school specific rider zones, you only transport riders who are eligible. This also helps in avoiding zones that pose threat to the students and ensure school bus safety.

Rearrange district boundaries

Considering the time a school bus takes to pick the students and return back to school before classes begin, rearrange the district boundaries. You can also try combined routes. This helps in cutting down fuel and fleet maintenance costs.

Use a School Bus Monitoring System

With a School Bus Tracking Software, you can get all information about a school bus like the distance travelled, fuel consumption and so on. This information can then be used to analyze the areas where you can cut down the costs.

The software also keeps track of the performance of school bus drivers. You will get to know details of deviation of school bus route, over speeding etc. This helps you in ensuring school bus safety. Also, you can take measures to improve the drivers’ performance.

Use RFID School Bus Tracking System to track students

This is one way you can ensure the safety of students in the school bus. Students can use the RFID tags attached to their school ID cards to swipe in the card reader installed in the school bus. This marks their attendance and the message will be immediately sent to parents and school authorities. This helps you in noticing whether a bus stop has been missed. Also, you can know from where a student boarded the bus and where they alighted.

Accurate routing and planning

Manual routing and planning may not work every time. Also, it may be prone to errors. You can rely on School Bus Tracking Software for automatic routing and planning. You just have to verify the school bus routes generated by the software and make necessary changes. This helps in the generation of optimized school bus routes within a short span of time. Also, you can save time and costs in terms of fuel and labour.

Your Child’s Accurate Location, From Your Smart Device!


What if you come home one day late from a busy day at work and discover that your child has not come back from school? You will probably call the school first to enquire whether he/she has left school or not. If you find out that the kid has left school, you try to remember the names and numbers of his/her closest friends. You would be in panic mode by now. After a mad scramble, hopefully your child might be found somewhere safely.

But you shouldn't be going through such hugely stressful moments. You and every parent deserve better than that. At a time when technology seemingly does the impossible on a daily basis, you expect a solution or a preventive method for such incidents.

We identified that the best way to ensure your child's safety is to employ school bus tracking. This way, the children doesn't lose their privacy unlike 24 hour tracking facilities. At the same time, parents stay aware of their children's accurate location when it matters.


Does It Work?

The working is quite simple. Your child will have an RFID tag attached with his school identity card. When he enters the school bus, the RFID reader in the bus reads the tag. If he doesn't get in, parents, the bus driver and school authorities are notified. Once he gets in, there is a GPS tracker that is set in the school bus. It sends signals to the satellite. From the satellite, real time location and other information such as bus speed, traffic, etc are fed to the school bus tracker mobile and web applications.

If there is an unscheduled stop or if the bus stops at a stop for more than the usual time, parents get notified. Once the child reaches his school, the RFID tag will be read and you will be able to know your child has reached school safely. The same process is repeated in the evening too, when your child leaves from school and travels by the school bus to home.


Undoubtedly, notifications play a vital role for this process to work smoothly. The notifications are sent to your mobile device. If it is an Android or iOS device, you just need to have our ParentApp in order to get the push notifications. Also, you can open the app and see your child's real time location with stunning accuracy anytime you want to. If yours is a basic phone, you get notified through sms.


The school bus tracker is a software-hardware combo that your child's school should have. It is beneficial to the school authorities for driver management, routing and planning as well. Our children's safety is what matters the most to us. The school bus tracker is a convenient system to do so. So why not try it out.